How to leave a voice mail so people call you back.
Leaving a voice mail for someone should be something that’s simple to do, but from the awful ones I receive it’s clearly a skill that people need to brush up on. So I’ve created this guide below which i KNOW WORKS to get people to call you back.
Before you call:
- Call from your mobile if you’re phoning a mobile, people tend to pick it up more often and if they don’t they’ll reply and say they had a missed call from you. They have Fear of Missing Out you see!
- Have your number written out in front of you – yes I know you know it but you can forget and sound like a numpty. Let’s avoid that!
- If you’ve spent 2 minutes getting through a receptionist to get to someone’s voicemail, you may as well leave them a message!
On the call:
- Start by saying your FIRST NAME ONLY and NOT your company. They’ll be more intrigued and inclined to listen to who you are.
- Then say whey you’re calling for example
- “I’m going to drop you an email over about this service I offer (tell them briefly what it is) and I wanted to let you know so it’s not a cold email and you know to expect it. Then send your email with “as per my voicemail” in the title.
- “I’d like to arrange to meet with you about THIS, and I have these dates free” You see, by now they’re intrigued and want to know who the heck you are, so tell them.
- I’m calling from THIS COMPANY (if you say it at the start people are more likely to put the phone down).
- Ask them to call you back “it would be great if you can give me a call back on…”
- Leave your number AND SAY IT SLOWLY – YOU KNOW your number, they don’t. This is THE MOST important part of leaving a voicemail but the one part people add as an afterthought and it drives us ALL NUTS when it’s rattled off. So, S L O W D O W N, and say it twice.
- Then state your name and your company again.
- Say you look forward to hearing from them.
Print this off and try it! Good luck & you’re welcome!